How to Run Group Sessions or Workshops With a Booking Link

Workshops are easier to sell than 1:1 time because the price is lower and the date is fixed. The hard part is admin: collecting payments from thirty people, sending each one the link and chasing the ones who forget. A booking link solves this. Viralyze lets you list the workshop, take payment upfront and invite every attendee to the calendar event automatically.

How is a group session different from a normal booking?

The slot is fixed by you, not picked by the customer. Instead of showing a grid of free times, the booking page offers one session at one time, and every customer books that same slot.

The rest stays the same: the customer pays by UPI or card, lands on a confirmation page, receives a Google Calendar invite with the Meet link, and gets a WhatsApp reminder before the start.

How do I set up a workshop on a booking link?

Create one service for the workshop, make its availability a single window, and switch on upfront payment. Here is the sequence:

1. In the Viralyze app, open Bookings and add a service called, for example, "Reels Editing Workshop, Saturday 11 AM, 90 min, ₹499". 2. Set the format to Google Meet so the Meet link is created automatically. 3. Connect Google Calendar and add days off so that only the workshop window shows as available. Mark every other day in that week as off, or set partial days so only 11 AM Saturday remains. 4. Turn on payment upfront and decide whether attendees can cancel themselves and until when. 5. Share the shre.pro booking link in your bio and attach it to an Auto-DM.

Each person who books is added to the calendar event as a guest, so the attendee list builds itself inside Google Calendar.

What should the announcement reel say?

State the outcome, the date and the keyword, and nothing else. A reel for the workshop above might say: "Saturday at 11, I will edit a reel from raw footage to posted in 90 minutes, live, and you can ask anything. Comment EDIT and I will DM you the seat link."

Set "EDIT", "edit workshop" and "seat" as keywords on that reel. The DM can read: "Here is your seat for Saturday's live editing workshop. ₹499, pay by UPI, and the Meet link lands in your calendar straight away." The public reply rotates through lines such as "Sent 💌" so the comments show others are signing up.

How do I handle refunds and late cancellations?

Decide the rule once and let the booking page enforce it. If you allow self-cancellation until 24 hours before, an attendee who cancels on Thursday gets their ₹499 back automatically and their calendar event is removed.

After the cut-off the cancel option disappears from their confirmation page. You are not negotiating refunds in DMs on Saturday morning. If you prefer no refunds at all for a cheap workshop, switch self-cancellation off and say so in the reel caption.

Can I run the same workshop again next month?

Yes, and the second run is faster because the service already exists. Update the date in the service name, adjust the days off so the new window is the only one available, and point a fresh reel's Auto-DM at the same booking page.

Your contacts list keeps everyone who attended the first run with a source tag, and you can export it to CSV. A short story with a "NEXT" keyword to past attendees' comments is a cheap way to fill early seats. The home screen in Viralyze shows revenue by 7, 30 or 90 days, so you can compare the two runs.

Frequently asked questions

**Can I cap the number of seats in a workshop?** The booking page offers the session while the slot is available; if you need a hard cap, pause the automation and remove the slot once you reach your number, and announce the next date.

**Do attendees abroad pay differently?** International attendees pay by card in USD, and the Meet link in their calendar invite works the same way as it does for Indian attendees paying by UPI.

**Can I sell a recording of the workshop afterwards?** Yes. Upload the recording as a digital product in the shop at 0% platform fee and send its checkout page by Auto-DM to a "REPLAY" keyword.

Start your 7-day free trial of Viralyze, no card needed, and put your next workshop on a booking link.