How to Move Your Calendly Bookings to Viralyze

To move from Calendly, rebuild your event types as services on a Viralyze booking menu, connect the same Google Calendar you use today, decide on payment and cancellation rules, then swap the link everywhere it lives. Bookings already made through Calendly are events on your Google Calendar, so they stay put and continue to block slots in the new system. The move changes how new bookings are made, not what is already scheduled.

Here is a working order for the move and the decisions you will need to make along the way.

What do I need from Calendly before I switch?

Export or write down three things for each event type: its name, duration and the format (in person, video call, phone). Note your availability rules too: weekly hours, buffers before and after, and minimum notice.

Also note which event types people actually book. If you have seven event types and two get used, bring two across and offer the rest as add-ons.

How do I rebuild event types as a service menu?

Viralyze uses a service menu, like a salon's, rather than separate event links. Main services and add-ons sit on one booking link; the customer picks one or more, and duration and price combine automatically.

A nutritionist moving from three Calendly event types might set it up like this: main services "Initial consult, 45 min, ₹1,200" and "Follow-up, 20 min, ₹500"; add-ons "Meal plan PDF, +₹300" and "WhatsApp check-ins for a week, +₹400". One link replaces three, and the customer builds their own session.

Choose a format per service: in person, Google Meet, phone or WhatsApp call. For Google Meet, the client is invited to the calendar event with a Meet link.

How do I move my calendar and availability?

1. Connect Google Calendar once from Bookings settings. 2. Tick the calendars that should block slots (include the one Calendly writes to, so old bookings block). 3. Choose the destination calendar for new bookings. 4. Set weekly available hours and buffers to match your Calendly rules. 5. Add days off: single dates, partial days such as "after 2 PM", or date ranges. 6. Open your booking link in a private window and compare it with your Calendly page for the same week.

Two-way sync means a busy event anywhere on your ticked calendars removes the slot on the booking page.

Should I take payment upfront?

If you currently chase payments by UPI after the call, this is the main reason to move. Payment upfront accepts UPI, cards and net banking through an RBI-authorised payment aggregator, with weekly payouts and no platform fee. No-shows fall when money has changed hands.

Decide the cancellation rule: whether customers may cancel themselves and until when. If allowed, refunds go back automatically. WhatsApp reminders are sent before the session.

Where do I replace the Calendly link?

Instagram bio, your link-in-bio page, pinned comments, WhatsApp auto-replies, email signature, and any Auto-DM that currently sends the Calendly link. Set your "BOOK" keyword to send the new booking page directly. Keep Calendly active for a couple of weeks so links in old DMs still work, then close it.

Frequently asked questions

**Will people who booked through Calendly need to rebook?** No. Those bookings are events on your Google Calendar and are unaffected.

**Can I offer a free discovery call as well as paid sessions?** Yes. Set a service with a price of zero; the booking still goes to your calendar and the client still gets reminders.

**Does the client need the app to book?** No. The booking link opens in any browser and the confirmation page lets them add to calendar, reschedule or cancel if allowed.

Start the 7-day free trial of Viralyze, no card needed, and have your service menu taking UPI bookings before the week is out.